Minutes 2018-10-08
2018-10-08
Attendance
- Isai (President)
- Helen (Vice President)
- Thomas (Treasurer)
- Louis (Systems Administrator)
- Jack (Community Ambassador)
- Cassie (Membership)
- Mike (Secretary)
- Michael (Webmaster)
- Nathan (Ringo)
- Ari (The Architect)
Last Week's TODOs
Short Term
- Ace:
- Ari:
- Helen:
- Isai:
- Jack:
- Louis:
- Michael:
- Thomas:
- Helen and Jack:
Medium Term
Long Term
Topics for Discussion
- Ensure all event times are listed on the website
- Pick images and information for the banner
- Info about meetings on meeting minutes page
- odo -- TODO bot for discord
- tod
- P card
- Bleach
- Stencils for paint the bridge
- Brooksource sponsorship
- Pizza permits for upcoming events
- Paint the bridge
- Minnehack funding
- New channels as self channels
- Self channel discoverability
- Minnehack master spreadsheet
- Spring SSF request
- IEEE collaborative event
- Reimbursements
- Donuts
- SDC: shirts, reservations, pizza permits, purchases, prizes, responsibilities
- CLP letter
- Cups
Minutes
- Ensure all event times are listed on the website
- Isai went through and added times for all existing events
- Make sure to add them in the future
- Pick images and information for the banner
- We'll pick out pictures after the meeting and get them to Cassie
- odo -- TODO bot for discord
- It's been added to the systems committee's todo list
- P card
- Shana says we don't have enough goodwill with the department to have a permanent card
- We still need to do the training for the times when we check one out
- Bleach
- Isai and Helen both have not bought bleach yet
- Thomas can put in an electronic purchase request
- Stencils for paint the bridge
- Cassie made designs, she will send them to Oliver to get them made
- Needs to happen ASAP because paint the bridge is Thursday
- Brooksource sponsorship
- They are interested in sponsoring us but they can't just give us money
- They need to give us sponsorship for a specific part of MinneHack
- It did work out last year, we just need to work things out
- Pizza permits for upcoming events
- We need one for Boston Scientific talk
- SDC requests have already been sent in
- Minnehack funding
- We've been promised money, we just need to actually get it
- Thomas and Isai have been emailing several companies
- We need to talk to the department about getting a new form for invoicing companies
- Companies have told us they are uncomfortable with just filling in a word doc
- Other MinneHack topics
- Isai and Jack have emailed several other companies and are waiting to hear back
- The fundraising
- New channels as self channels
- If you make a new channel and it makes sense for it to be a self channel, make it a self channel
- Self channel discoverability
- We need some way for people to know what self roles are available
- Information about using the role bot is in the new #info channel
- Minnehack master spreadsheet
- Anyone who is involved in planning MinneHack has to update the spreadsheet
- If something isn't relevant to you, don't update it
- Spring SSF request
- Isai and Thomas did the training, Helen still has to. It takes less than an hour
- The request is due October 28th
- IEEE collaborative event
- IEEE emailed us about a collaborative super-event in Keller Hall
- We should reply to the email asking what the event actually is
- Reimbursements
- Nathan still doesn't have his reimbursement money
- If he still doesn't have it by Monday he will contact Dania
- Donuts
- Isai is emailing the professors to see who is coming tomorrow
- SDC: shirts, reservations, pizza permits, purchases, prizes, responsibilities
- Shirts, reservations, pizza permits, and purchase requests have all been purchased/sent
- We still need to decide what to do about prizes. After we decide Thomas can request them
- If we get Google cloud credit we can list Google as a sponsor
- Officer responsibilies: Everyone needs to hand up posters, we also need people for setup/teardown
- The prompt also needs to be written
- We need judges for the design and implementation sections
- CLP letter
- Isai needs to fill out another CLP form and send it to Shana
- Cups
- Unibees sponsorship
- Jack will email them back
- Papertrail password
- We need to physically type in the papertrail password for the department
- Because they apparently can't copy paste it themselves
TODOs
Short Term
- Ace:
- Ashmita:
- Helen:
- Isai:
- Jack:
- Louis:
- Thomas:
- Helen and Jack:
Medium Term
Long Term