Minutes 2018-09-24

2018-09-24

Attendance

  • Isai (President)
  • Helen (Vice President)
  • Thomas (Treasurer)
  • Louis (Systems Administrator)
  • Jack (Community Ambassador)
  • Mike (Secretary)
  • Michael (Webmaster)
  • Ace (Nice)
  • Nathan (Ringo)
  • Ari (The Architect)

Last Week's TODOs

Short Term

  • Cassie:
    • CSE Student Org Fair
  • Helen:
    • Buy bleach
  • Isai:
    • Lasercut stencils for bridge painting
  • Jack:
    • Bug the lawyers about the MinneHack privacy policy
    • Reach out to MLH
  • Louis:
    • Put advertisement for systems help on website
    • Get temporary CSE Labs accounts for UNIX classes
    • Get some acetone and clean your writing off the fridge
  • Michael:
    • Update website to Gutenberg 0.4.x
  • Ari and Helen:
    • Submit annual report

Medium Term

  • Helen and Jack:
    • Food for SDC
  • Louis:
    • Set up Battlestation for machine learning
  • Thomas:
    • Meet with and email Sue about various things
    • Update the ledger
    • Email Cargill

Long Term

  • Nathan:
    • Talk to CSEIT about IPV6
    • Talk to CSEIT about Northern Lights gigapop

Topics for Discussion

  • P card update
  • Upcoming events
  • Strategic partnerships
  • MinneHack sponsor status
  • Homi update
  • Career fair
  • Mpls activities fair
  • Boston Scientific tech talk date
  • LAN party
  • Budgets and spending plan
  • Vending machine
  • Emails
  • Servers
  • DORS
  • Papertrail
  • Memberlist frontend
  • Channel cleanup
  • 2nd E5620 for r410
  • SDC
  • Appropriate things to post in #general
  • SSF funding request prep
  • Pronoun roles
  • Catering for future Coffee & Donuts events
  • Pick up for Tim Horton's tomorrow
  • Finals and waffles
  • UNIX class videos
  • MinneHack sponsors

Minutes

  • P card update
    • Isai talked to Mats and he thinks we should have one
    • Isai and Thomas are setting up a meeting with him to talk about it
  • Upcoming events
    • ACM-W is setting up a hack night on Halloween, Helen is in contact with them
  • Strategic partnerships
    • We haven't reached out to ACM-W yet, but we're going to see if they want to host there site on our servers
    • After we reach out to them we should reach out to oSTEM
    • We should consider what we want in return, possibly just putting our events on their newsletter?
    • Isai will write the email and either Ace or Helen will send it because they have connections
  • MinneHack sponsor status
    • Jack and Isai went over confirmed sponsors and Thomas is looking at how to invoice them
    • Jack and Isai are feeling out more sponsors
  • Homi update
    • HOMI sponsored another hackathon a while ago and they may want to sponsor MinneHack
    • We should work out what we want to offer them and reach out
  • Career fair
    • Isai got some information from potential sponsors but hasn't heard back yet
  • Mpls activities fair
    • That already happened, oops
  • Boston Scientific tech talk date
    • Jack is in contact with them, we have two possible dates in October
    • We should get started on advertising that and putting it on the website
  • LAN party
    • A representative from IEEE is here to talk about LAN party
    • It will be the week before thanksgiving
    • We will be in charge of setup, IEEE will do teardown
    • Someone from IEEE will do the poster design
    • We have to reserve the atrium as soon as possible
    • We'll probably just do Dominos again this year, we'll split the cost down the middle
    • We also need to find out if anyone from IEEE is bringing any hardware, specifically windows machines
    • Possibly we should make a new discord server to arrange teams for the esports brackets
    • esports@umn hosted a hearthstone tournament last year and they may want to again, Ace is contacting them
  • Budgets and spending plan
    • Thomas needs to talk to Mats about our budget
  • Vending machine
    • Ringo will talk to Shana but everyone else thinks it's a bad idea
  • Emails
    • We've mostly kept on top of email responses recently, but a few still need to be addressed
  • Servers
    • They've been updated
  • DORS
    • We're supposed to use that for new members, it's been set up now
  • Papertrail
    • Shana wants to know why we need Papertrail
    • We just need to tell her about how we need to know when servers are down and stuff like that
    • Louis will email her, Helen will look over the email
  • Memberlist frontend
    • Louis is busy but it should get done this weekend
  • Channel cleanup
    • Louis already did it
    • In the future we may want to set them up to visible only to people who assign themselves self roles
  • SDC
    • It is coming up, we should order shirts
    • Thomas will order the shirts ASAP
    • Helen and Jack have talked about food but don't have a concrete plan yet
    • The poster needs to say "funded by SSF" on it
    • We need to start hanging up posters next week
  • Appropriate things to post in #general
    • Don't talk about eating ass in general
  • SSF funding request prep
    • To prepare for SSF request stuff, Isai, Helen, and Thomas need to go though a canvas course
    • Anyone else who want to do the course can do that this Thursday night after 7:00
  • Pronoun roles
    • Set them up as a self role (opt in)
  • Catering for future Coffee & Donuts events
    • We're ordering Tim Hortons for the upcoming Donuts w/ the department
    • The university suggested we should do it through university dining services, but that's a bad idea
  • Pick up for Tim Horton's tomorrow
    • We are going to contact Alison to see if she can pick up the Tim Hortons
    • If she can't, Ari can use Helen's car to do it
  • Finals and waffles
    • For next semester, we may want to request SSF funds for waffle mix and a tarp for a waffle and studying party
  • UNIX class videos
    • Ace will do the subtitling after the meeting
    • Ringo will set up a webpage for
  • Gopherlink sign in
    • There is a card reader in Cassie's cubby, instructions on how to use it to sign in through gopherlink are in keybase
  • Being polite to other groups
    • Don't talk about things other groups have done wrong while their representative is in the room
  • Conversations in meeting topics channel
    • Don't talk about the meeting topics in the meeting topics channel
    • Instead, talk about them at the meeting
  • Bleach
    • Ace will clean the small fridge after Helen buys bleach

TODOs

Short Term

  • Ace:
    • Do the UNIX class subtitles
    • Clean the small fridge
  • Ari:
    • Pick up the Tim Horton's if Alison can't do it
  • Helen:
    • Buy bleach
  • Isai:
    • Lasercut stencils for bridge painting
  • Jack:
    • Bug the lawyers about the MinneHack privacy policy
    • Reach out to MLH
  • Louis:
    • Put advertisement for systems help on website
    • Get temporary CSE Labs accounts for UNIX classes
  • Michael:
    • Update website to Gutenberg 0.4.x
  • Thomas:
    • Talk to Mats
    • Order SDC shirts
  • Helen and Jack:
    • Food for SDC

Medium Term

  • Louis:
    • Set up Battlestation for machine learning
  • Thomas:
    • Update the ledger
    • Email Cargill

Long Term

  • Nathan:
    • Talk to CSEIT about IPV6
    • Talk to CSEIT about Northern Lights gigapop