Minutes 2018-08-22

2018-08-22

Attendance

  • Isai (President)
  • Helen (Vice President)
  • Thomas (Treasurer)
  • Jack (Community Ambassador)
  • Michael (Webmaster)
  • Mike (Secretary)
  • Nathan (Ringo)
  • Ari (The Architect)

Last Week's TODOs

Short Term

  • Ace:
    • Clean Fridge
  • Ari:
    • Design posters for CTF
    • Design posters for SDC
    • Design shirts for SDC
  • Cassie:
    • SUA Re-registration
  • Helen:
    • MinneHack privacy policy
    • Talk to UMN lawyers about MinneHack privacy policy
    • Look over Ari's copy of MinneHack registration email
    • Reserve room for Resume and Tech Prep
  • Isai:
    • Reserve room for CTF
    • MinneHack tax Deductability
  • Jack:
    • Change reservations for SDC to a room in Bruinicks
  • Louis and Nathan:
    • Database schemas for MinneHack registration
  • Thomas:
    • Talk to Mats/Sue about department budget
  • Thomas and Helen:
    • Find someone with experience

Medium Term

  • Helen and Jack:
    • Food for SDC
  • Nathan:
    • Talk to CSEIT about IPV6
    • Talk to CSEIT about Northern Lights gigapop

Topics for Discussion

  • Ledger update
  • Finalize details for fall semester events
  • MinneHack funding update
  • CTF funding - private sponsorship?
  • Part of old snack store becoming storage area for cables, etc.
  • Update board with correct information
  • Small monitor with pi on table outside for signups/upcoming event info
  • Membership list
  • Automated membership events email, membership renewal info
  • New/renew member email w/ links to discord, GitHub, etc.
  • MinneHack signup question about onesies
  • z.umn.edu/payacm, z.umn.edu/acmfee
  • Electronics recycling
  • Ameriprise calls

Minutes

  • Ledger update
    • Thomas will update the ledger but he needs to know which purchases people need to be reimbursed for
    • PM him on discord if you need to be reimbursed
    • Thomas is also in contact with Sue about how reimbursements work
  • Finalize details for fall semester events
    • Resume event: We have two people interested in helping with the event
    • Helen in also in contact with Kevin Allen
    • Helen will nail down the details before Thursday
    • Coffee and Donuts event: Thomas is in contact with Sue about the budget issues and about scheduling a meeting with Mats
    • We also have funds to buy coffee instead of making it ourselves
  • MinneHack funding update
    • We don't have the funds this year to do any tax deductable stuff
    • We can look at selling booths, donation tiers for next year
  • CTF funding - private sponsorship?
    • Getting funding from companies as opposed to the department so we can afford hardware
  • Part of old snack store becoming storage area for cables, etc.
    • Go to the container store and buy bins or something
    • Also get some sort of mechanism to prevent stealing
    • We have ssf funding to buy containers, but we should wait until the ssf check/p card stuff gets cleared up
  • Update board with correct information
    • The cork board in the hall has outdated url/emails on it
    • Helen will update it after the meeting
  • Small monitor with pi on table outside for signups/upcoming event info
    • We can use a crappy monitor and put a raspberry pi under the table to maybe prevent theft
    • Having a monitor would also counteract the outdated info on the trifold + cork board
  • Membership list
    • Cassie may or may not have updated the membership list last meeting
    • Isai will contact her after the meeting
  • Automated membership events email, membership renewal info
    • We should automatically send an email to new members
    • We should also send an email reminding members to renew their membership
  • MinneHack signup question about onesies
    • Ringo thinks we should get MinneHack onesies, Isai says getting multiple kinds of apparel instead of buying in bulk is a poor use of funds
    • We will only be getting normal t shirts
  • z.umn.edu/payacm, z.umn.edu/acmfee
    • We need to talk to Sue to make sure it's okay to continue using these
  • Electronics recycling
    • There is an electronics recycling receptacle in Keller Hall
  • Ameriprise calls
    • We gave them our information
    • We are hoping they will sponsor MinneHack, they sound interested
  • Meeting Minutes Template
    • I, Mike, think the template is redundant
    • Some other people say it's good, actually, so I will not change it I guess
  • Fall meeting times
    • All officers should put their availability in the spreadsheet in the drive
  • Shirts/Materials to be designed
    • Shirts for SDC and CTF
  • Stemoc
    • We have two interested people, but we need a few more before we reply to stemoc and tell them we're interested

TODOs

Short Term

  • Ari:
    • Design shirts for SDC
  • Cassie:
    • SUA Re-registration
  • Helen:
    • MinneHack privacy policy
    • Talk to UMN lawyers about MinneHack privacy policy
    • Look over Ari's copy of MinneHack registration email
    • Reserve room for Resume and Tech Prep
    • Make event flyer
    • Update pizza budget to include price of 2 liters
    • Fix cork board
  • Isai:
    • Reserve room for CTF
  • Thomas:
    • Talk to Mats/Sue about department budget

Medium Term

  • Helen and Jack:
    • Food for SDC
  • Thomas:
    • Meet with and email Sue about various things
    • Update the ledger
    • Email Cargill

Long Term

  • Nathan:
    • Talk to CSEIT about IPV6
    • Talk to CSEIT about Northern Lights gigapop